How to Pick the Right Size Freezer for Hire for Any Event?

There is seldom any event that exists without food. Be it a birthday party or a community gathering. It is important to keep food fresh as well as safe.

Now picture this. You have a lot of ice creams as well as frozen drinks. But your current freezer can’t accommodate these food items. Sounds impractical?

That’s why it is essential to pick the freezer of the right size for any event. In this blog, we highlight how to pick the perfect-sized freezer for hiring. The right-sized freezer will save you money as well as space. Read this blog until the end to take away a treasure trove of valuable details. Let’s begin.


A Simple Guide to Hiring a Freezer of the Perfect Size for Any Event

Let’s first explore why freezer size is important for events.

Freezers keep your food as well as drinks safe. They also prevent wastage and help you plan better. People often overlook the size of freezers.

Is your freezer too small? You will struggle to store everything. You will find it tough to rearrange items. The worst part? Food may get spoiled.

Is your freezer too big? You will pay extra for a freezer that does not even fit your requirements. It may be even hard to fit into the venue.  

Thus, it is essential to pick the freezer in the right size. It ensures the following benefits.

  • You will have adequate space for all your frozen items.

  • Your freezer will not overwork as well as waste electricity.

  • Your event will be smooth. No last-minute stress.

Now comes the guide to choose the freezers of the ideal size. Keep reading further.


Step 1: Learn about different types of freezers

Here are different types of freezers you can consider for hiring.

1) Chest freezer

  • These are large boxes with a lid on top.

  • They use less electricity. Meaning they are energy-efficient.

  • They keep food frozen longer during power cuts.

2) Upright freezers

  • These look like tall refrigerators. They have a door in front.

  • They are easy to organize. This is because they come with shelves.

  • They can also fit in narrow spaces in a vertical direction.

3) Portable freezers

  • Some rental companies offer freezers for short-term use.

  • These freezers are the perfect choices for small parties.

  • You can also consider them for temporary setups.

  • They have an upright style. They come with easy access.

Step 2: Food items you need to store

Ponder about it. How much food do you plan to store? The number of food items depends on the following factors.

  • How many guests are needed  

  • The duration of the event

  • Types of food items

Here is the simple rule for freezer selection for event planning.

  • Small gathering. 100–150 liters

  • Medium gathering. 150–250 liters

  • Large gathering. 250–400 liters

  • Very large events. 400+ liters

Step 3: Consider your storage requirements


You can get a more accurate freezer size by thinking about what exactly you will store. Let’s explore that.

  • Frozen drinks

Drinks can take up a lot of space. Especially if served cold for long events.

  • Pre-cooked food

It may include the following food items.

  • Meat

  • Fish

  • Vegetables

  • Desserts

  • Appetizers

  • Special items

These food items require a very low temperature.

  • Cake

  • Ice cream

Step 4: The event location

These factors help you make the best decision.

  • Space availability: Measure the dimensions of the event location.

  • Door space: Adequate space to open the freezer.

  • Electricity: A power outlet nearby.

  • Accessibility: Choose a portable freezer with easy mobility for outdoor events.

Step 5: Hiring is the right choice  

Here are the main benefits of hiring a freezer.

  • It is a perfect choice for events lasting for a few hours or days.

  • Rental companies can handle repairs as well as services.

  • You can pick the right size for each event.

  • It is less expensive than buying.  

Step 6: Check the main freezer features

Make sure the freezer has the following features.

  • Adjustable Shelves or Baskets

  • Fast Freeze Function

  • Energy saving

  • Frost Free Option

  • Temperature Alarm

  • Locking Doors

Step 7: Gauge freezer capacity for larger events

It is helpful to gauge approximate freezer volume based on guest numbers as well as food type.

Step 8: Organize food efficiently in the freezer

Here is how to organize food items properly.

  • Label everything

  • Group similar items

  • Use storage bins

  • Keep frequently used items accessible

  • Leave some space.

Step 9: Practical tips for hiring a freezer

Here are the practical tips for freezer hire.

  • Book early

  • Ask about delivery and setup.

  • Understand rental terms

  • Inspect the freezer

  • Ask about the backup plans.

Step 10: Common mistakes to avoid

  • Do not choose the size by guessing.

  • Do not ignore the energy rating.

  • Do not store too many items in the freezer.

  • Avoid poor placement. Freezers need proper ventilation as well as easy access.

  • Don’t wait for too long to hire. Freezers can be fully booked during peak season.

Winding Up

Here is a simple guide to select the freezer with the right size for any event.

Step 1: Learn about different types of freezers

Step 2: Food items you need to store

Step 3: Your storage requirements

Step 4: Consider the event location

Step 5: Hiring is the right choice

Step 6: Check the main freezer features

Step 7: Gauge freezer capacity for larger events

Step 8: Organize food efficiently in the freezer

Step 9: Practical tips for hiring a freezer

Step 10: Common mistakes to avoid


You can rely on Mobile Ice Box for expansive cooling and freezing solutions in Port Stephens, Newcastle, and the Maitland region. Their current offerings encompass a fleet of standard and large cool room units available for rent.

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